2. What Personal Data We Collect

We may collect and process the following data:

Website Enquiries

• Name
• Company name
• Email address
• Phone number
• Any information submitted via contact forms

Clients (Payroll Services)

• Employee names
• Addresses
• National Insurance numbers
• Payroll data (salary, tax, pension information)
• Bank details (where applicable)

Website Usage Data

• IP address
• Browser type
• Pages visited
• Cookies and tracking data

3. How We Use Your Data

We use personal data to:

• Respond to enquiries
• Provide payroll services
• Fulfil contractual obligations
• Comply with HMRC and legal requirements
• Improve our website and services
• Send relevant business communications

We do not sell personal data.

4. Lawful Basis for Processing

Under UK GDPR, we rely on:

• Contractual necessity (for payroll services)
• Legal obligation (HMRC compliance)
• Legitimate interest (business communication and marketing)
• Consent (where required)

5. Data Sharing

We may share data with:

• HMRC
• Pension providers
• Payroll software providers
• Professional advisers
• IT and hosting providers

All third parties are required to protect personal data.

6. Data Retention

We retain data:

• For as long as required to fulfil payroll services
• In line with statutory retention requirements
• As required for tax and compliance purposes

After this period, data is securely deleted.

7. Data Security

We implement appropriate technical and organisational measures to protect personal data, including:

• Secure payroll software systems
• Encrypted data transfer
• Access controls
• Password protection
• Secure hosting environments

8. Your Rights

Under UK GDPR, individuals have the right to:

• Access their personal data
• Request correction
• Request erasure (where legally possible)
• Restrict processing
• Object to processing
• Lodge a complaint with the Information Commissioner’s Office (ICO)

ICO website: https://ico.org.uk

9. Cookies

Our website may use cookies for

• Analytics
• Website functionality
• Performance monitoring

You can manage cookie preferences via your browser settings.

10. Contact Us

For privacy-related enquiries, contact:

Email: jack@payrollserviceuk.co.uk

Address: 50 Hayes, Cardiff, CF10 1BF