Privacy Policy

Payroll Service UK Ltd

Last updated: 01/02/2026

1. Who We Are

Payroll Service UK Ltd (“we”, “us”, “our”) provides payroll outsourcing services to UK businesses and accountancy practices.

Our registered business details:

Company Name: Payroll Service UK Ltd

Company Number: 07619443

Registered Address: 50 Hayes, The Hayes, Cardiff, CF10 1BF

Email: info@ukpayrollservices.com

Phone: 0800 092 6505

We are the data controller for the purposes of the UK General Data Protection Regulation (UK GDPR).

2. What Personal Data We Collect

We may collect and process the following data:

Website Enquiries

• Name
• Company name
• Email address
• Phone number
• Any information submitted via contact forms

Clients (Payroll Services)

• Employee names
• Addresses
• National Insurance numbers
• Payroll data (salary, tax, pension information)
• Bank details (where applicable)

Website Usage Data

• IP address
• Browser type
• Pages visited
• Cookies and tracking data

3. How We Use Your Data

We use personal data to:

• Respond to enquiries
• Provide payroll services
• Fulfil contractual obligations
• Comply with HMRC and legal requirements
• Improve our website and services
• Send relevant business communications

We do not sell personal data.

4. Lawful Basis for Processing

Under UK GDPR, we rely on:

• Contractual necessity (for payroll services)
• Legal obligation (HMRC compliance)
• Legitimate interest (business communication and marketing)
• Consent (where required)

5. Data Sharing

We may share data with:

• HMRC
• Pension providers
• Payroll software providers
• Professional advisers
• IT and hosting providers

All third parties are required to protect personal data.

6. Data Retention

We retain data:

• For as long as required to fulfil payroll services
• In line with statutory retention requirements
• As required for tax and compliance purposes

After this period, data is securely deleted.

7. Data Security

We implement appropriate technical and organisational measures to protect personal data, including:

• Secure payroll software systems
• Encrypted data transfer
• Access controls
• Password protection
• Secure hosting environments

8. Your Rights

Under UK GDPR, individuals have the right to:

• Access their personal data
• Request correction
• Request erasure (where legally possible)
• Restrict processing
• Object to processing
• Lodge a complaint with the Information Commissioner’s Office (ICO)

ICO website: https://ico.org.uk

9. Cookies

Our website may use cookies for:

• Analytics
• Website functionality
• Performance monitoring

You can manage cookie preferences via your browser settings.

10. Contact Us

For privacy-related enquiries, contact:

Email: info@ukpayrollservices.com

Address: 50 Hayes, The Hayes, Cardiff, CF10 1BF